Policy Handbook

Our Policy Handbook is set out below, if you would like to download it then please follow the link at the bottom of the page.
If you have any questions regarding the handbook then please get in touch.

It is our intention to make The Beanstalk genuinely accessible to children and families from all sections of the local community. In order to accomplish this we will:

  • Ensure that we are widely advertised on all local communities. We will place notices advertising the school in places where all sections of the community can see them.
  • Describe the school and its practices in terms which make it clear that it welcomes fathers and mothers, other relations and carers, and people from all cultural, ethnic, religious and social groups, with and without disabilities.
  • Monitor the gender and ethnic background of children joining the group to ensure that no accidental discrimination is taking place.
  • Make equal opportunities policy widely known
  • Be flexible about attendance patterns so as to accommodate the needs of individual children and families.
  • Spaces in the afternoon group are allocated on a first come first served basis with preference given to siblings.

Advertised in:

West 4 Kids
NCT Magazine
Angels and Urchins
Early Years Childcare Services Directory
Montessori Directory
Families West

It is our intention to make The Beanstalk genuinely accessible to children and families from all sections of the local community. In order to accomplish this we will:

  • Ensure that we are widely advertised on all local communities. We will place notices advertising the school in places where all sections of the community can see them.
  • Describe the school and its practices in terms which make it clear that it welcomes fathers and mothers, other relations and carers, and people from all cultural, ethnic, religious and social groups, with and without disabilities.
  • Monitor the gender and ethnic background of children joining the group to ensure that no accidental discrimination is taking place.
  • Make equal opportunities policy widely known
  • Be flexible about attendance patterns so as to accommodate the needs of individual children and families.
  • Spaces in the afternoon group are allocated on a first come first served basis with preference given to siblings.

Advertised in:

West 4 Kids
NCT Magazine
Angels and Urchins
Early Years Childcare Services Directory
Montessori Directory
Families West

Parents are encouraged to visit The Beanstalk in person prior to registration, to get a flavour of what we offer, and see the nursery in ‘action’.
Once the child is enrolled at the Beanstalk, we will organise a home visit with the key person. During the home visit we aim to find out about your child’s likes and dislikes, and other information that will help us in settling your child during the settling in period.

The Beanstalk has a key person system and the key person will be allocated to help continuity for parents and child and help your child settle in. During the first session or two, the parent/carer will usually stay. The child’s first session is kept short and the visit is scheduled so that the child starts 30 minutes into the session, so that the key person can spend time with the child. We encourage parents to separate from children for brief periods to start of with, gradually building up to longer absences.

Children cannot play and learn successfully if they are anxious or unhappy. Our settling in procedures aim to help parents to help their children to feel comfortable at school, to benefit from what it has to offer and to be confident that their parents will return at the end of the session/day.

Parents are the child’s first educator. We respect and value our parents and we aim to have an open, honest and supportive relationship with the families of our nursery.

Your child’s key person will keep you informed of your child’s progress through informal chats and where necessary formal meetings. We have an open door policy, and generally encourage parents to have a brief chat with the child’s key person every morning.
Parents can reach the school by phone or email at any time, and this is encouraged if parents are working and do not always drop off and pick up their child.
We hold a Montessori Information Meeting at the beginning of the school year, where we explain how we work within the Early Years Foundation Stage whilst still using the Montessori philosophy and materials.
We hold Parents Evenings once per term, and this is an opportunity for parents to get an update on children’s progress and at the same time socialise with other parents.

A newsletter is sent home with the children once per month and also electronically.
The notice board in the entrance holds a wealth of information and there is a part of the notice board dedicated to parent’s adverts.
Children’s learning journal, key person’s record keeping, observations and other information is available to parents at all times (via My Montessori Child). We endeavour to make information available in other home languages or on audiotape, if needed.
Parents are always consulted and permission sought if The Beanstalk feel that a child needs additional support at any one time (see Special Educational Needs Policy).

We seek parent’s support and involvement – we value any contributions made and parents are invited to demonstrate their various skills and talents in any way possible.
We hold several Volunteer Days a term, and a parent can sign up to help out and support children’s learning whilst at the same time get an insight into their child’s day at school.
We encourage visitors from our local community, and seek to go out into the community whenever possible. During trips we often need parents to volunteer.
We welcome and celebrate families’ diverse backgrounds and enjoy the celebrations of cultural and religious festivals.

We aim for a smooth transition between home and nursery, and work closely with parents and carers to achieve this. At the time the child is ready to leave us, we encourage parents to share information, such as the record keeping and child’s scrapbook, with the child’s next school.

Here at The Beanstalk we always strive to maintain the highest quality early years education and childcare. We aim to provide a warm and caring environment where every child/family feels welcome and safe.

We believe that children and parents are entitled to expect courtesy and prompt, careful attention to their needs, wishes and concerns. Our intention is to work in partnership with parents and the local community and we welcome suggestions on how to improve at any time.

Unfortunately, on some occasions you may feel unhappy with us, and should this arise please feel free to discuss your concerns with:

  1. Your child’s key person
  2. The Principal

We will meet with you and hold discussions trying to resolve your concerns.

If the problem is not resolved within a few weeks, the parent should put the concern or complaint in writing and request a meeting with the principal. Both parties should have someone present if required and an agreed written record of the discussion should be made.

Most complaints should be resolved informally at this stage, but if the matter is still not sorted out to the parent’s satisfaction, the parent should again contact the principal.

If school and parent cannot reach agreement, it might be helpful to invite an external mediator, to listen to both sides and offer advice. This could be someone from the Early Years Childcare Service. These discussions will be kept confidential.

If you feel your complaint has not been dealt with correctly you have the right to contact:

The National Business Unit
Picadilly Gate
Store Street
Tel: 0300 123 1231

If a child is not collected at the appointed time the following steps are taken:

  • Parents/carer is telephoned at home/mobile/work
  • Emergency numbers are contacted

In the unlikely event that there is still no response, the child is kept on the premises while other avenues are explored. The child is always left with two members of staff.

If the child is not collected after an hour and a half after collection time and no contact has been made with parents or emergency contacts, social services will be called on 0208 753 6600, Out of hours service: 020 8748 8588

  • After 1 hr from notification (that is 2.5 hours from contractual picking up time) the social worker should intervene
  • Continued efforts to contact the parents should be made throughout this time
  • On arrival or contact from parents staff should remain calm and polite and listen to the explanation from the parent/s (there could be a feasible explanation). If the duty social worker had been informed about a suspected abandon child it is the staff duty to inform them otherwise
Visits to the local play ground and park are often made and an annual visit to a local venue, such as a farm trip or a museum. To ensure comfort and safety on such trips we ensure the following:

We adhere to the outings ratio of minimum 1:4 in the local community, and with children younger than three 1:2. If we go off on a day trip we always try to ensure a ratio of 1:2, so that children, staff and volunteers can all enjoy the day. The principal is always supernumery on trips and carry the first aid box, a mobile telephone, the register of children attending and their details, suitable snacks/drink and other essentials.

When coaches are used we always book a coach with seatbelts. This is not possible on local buses, which we use for trips to the local theatre or the shops.

A signed permission slip will be sought for each child on the outing.

A risk assessment is carried out prior to a trip, and if necessary, a couple of teachers make a prior visit to the location. Children are allocated an Adult for the Trip, all children carry stickers identifying the school and mobile no.

If a child is lost, staff will immediately inform security/staff of premises visited and the premises will be searched. Whilst search is carried out all children are kept safe with their teachers and volunteers, and will return to nursery as soon as possible, leaving the principal searching and liaising with premises staff. If child is not found, the surrounding area will be searched and police/parent and/or carer will be contacted.

Transport Policy

Teachers are not allowed to take children on outings in their own vehicles. When using public transport, permission is sought from parents and a risk assessment is carried out. If a coach company is used, we check they have adequate insurance and driver is vetted.


Our work will sometimes bring us into contact with confidential information

To ensure that those using and working in the school can do so with confidence, we will respect confidentiality in the following ways:

  1. Parents will have ready access to the files and records of their own children, but will not have access to information about any other child
  2. Staff will not discuss individual children, other than for purposes of curriculum planning, group management, with people other than the parents/carers of that child
  3. Issues to do with the employment of staff, whether paid or unpaid, will remain confidential to the person directly involved with making personnel decisions
  4. Any anxieties/evidence relating to a child’s personal safety will be kept in a confidential file
  5. Students on recognised courses observing in the school will be advised of our confidentiality policy and required to respect it

All undertakings above are subject to the paramount commitment of the school which is to the safety and well-being of the child. Please see also our Safeguarding Children Policy.

The Beanstalk is committed to a policy of protecting the rights and privacy of individuals (children, families, staff and others) in accordance with the Data Protection Act. The School needs to process certain information about its staff, children and other individuals it has dealings with for administrative purposes (e.g. to recruit and pay staff, administration, record keeping, collecting fees, and to comply with legal obligations to funding bodies and government). To comply with the law, information about individuals must be collected and used fairly, stored safely and securely and not disclosed to any third party unlawfully.

The policy applies to all staff and families of the School. Any breach of the Data Protection Act 1998 is considered to be an offence and in that event, the School’s disciplinary procedures will apply. The Manager is responsible for ensuring that any personal data supplied to the School (such as registration forms for children, application forms for new staff) is accurate and up-to-date.

Data Protection Principles
All processing of personal data must be done in accordance with the eight data protection principles.

  1. Personal Data shall be processed fairly and lawfully.
  2. Personal Data shall be obtained for specific and lawful purposes and not processed in a manner incompatible with those purposes
  3. Personal Data shall be adequate, relevant and not excessively in relation to the purpose for which it is held
  4. Personal Data shall be accurate and, where necessary, kept up to date
  5. Personal Data shall be kept only for as long as necessary (see section on Retention and Disposal of Data)
  6. Personal Data shall be processed in accordance with the rights of data subjects under the Data Protection Act. (see section on Data Subjects Rights)
  7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of data. (see section on Security of Data)
  8. Personal Data shall not be transferred to a country or a territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data. (Data must not be transferred without the explicit consent of the individual. Staff of the School should be particularly aware of this when publishing information on the internet, which can be accessed from anywhere in the globe. This is because transfer includes placing data on a web site that can be accessed from outside the EEA)

Data Subject Rights

Data Subjects have the following rights regarding data processing, and the data that are recorded about them:

  • To make subject access requests regarding the nature of information held and to whom it has been disclosed
  • To prevent processing likely to cause damage or distress
  • To prevent processing for purposes of direct marketing
  • To be informed about mechanics of automated decision making process that will significantly affect them
  • Not to have significant decisions that will affect them solely by automated process
  • To sue for compensation if they suffer damage by any contravention of the Act
  • To take action to rectify, block, erase or destroy inaccurate data
  • To request the Commissioner to assess whether any provision of the Act has been contravened

Wherever possible, personal data or sensitive data should not be obtained, held or disclosed unless the individual has given consent. The School understands ‘consent’ to mean that the data subject has been fully informed of the intended processing and has signified their agreement, whilst being in a fit state of mind to do so and without pressure being exerted upon them.

Security of Data

All staff are responsible for ensuring that any personal data (on others) which they hold are kept securely and that they are not disclosed to any unauthorised third party (see Section on Disclosure of Data for more details).

All personal data should be accessible only to those who need to use it. You should form a judgement based upon the sensitivity and value of the information in question, but always consider keeping personal data:

  • in a lockable room with controlled access, or
  • in a locked drawer or filing cabinet, or
  • if computerised, password protected, or
  • kept on discs which are themselves kept securely

Care must be taken with deletion or disposal of personal data, and manual records should be shredded. Hard drives of old PCs should be wiped before disposal.

Disclosure of Data
The School must ensure that personal data are not disposed to unauthorised third parties which includes family members, friends, government bodies, and in certain cases, the Police. All staff should exercise caution when asked to disclose personal data held by another individual to a third party. Best practice is to take contact details of the person making the enquiry and pass them onto the member of staff/parent concerned.

Personal data may be legitimately disclosed where one of the following conditions apply:

  1. the individual has given their consent (eg a parent/member of staff has consented to the School corresponding with a named third party);
  2. where the disclosure is in legitimate interests of the institution (e.g. disclosure to staff – personal information can be disclosed to other employees if it is clear that those members of staff require the information to enable them to perform their jobs);
  3. where the institution is legally obliged to disclose the data (e.g. OFSTED and DCFS returns, ethnic minority and disability monitoring)
  4. where disclosure of data is required for the performance of a contract (eg LEA on withdrawal of a child for Government Funding etc.)

The Act permits certain disclosures without consent so long as the information is requested for one or more of the following purposes:

  • to safeguard national security*
  • prevention or detention of crime incl the apprehension or prosecution of offenders*
  • assessment or collection of tax duty*
  • discharge of regulatory functions (incl health, safety and welfare of persons
    at work)*
  • to protect the vital interests of the individual, this refers to life and death

*requests must be supported by appropriate paperwork.

When members of staff receive enquiries as to whether a named individual is a member of the school, the enquirer should be asked why the information is required. If consent for disclosure has not been given and the reason is not one detailed above (i.e. consent not required), the member of staff should decline to comment. Even confirming whether or not an individual is a member of the School may constitute an unauthorised disclosure.
The School may pass a message to the data subject asking them to contact the enquirer, or accept a sealed envelope/incoming email message and attempt to forward it to the data subject.

Retention and Disposal of Data
The School discourages the retention of personal data for longer than they are required. Considerable amounts of data are collected on current staff and children. However, once a member of staff or child has left the school, it will not be necessary to retain all the information held on them. Some data will be kept for longer periods than others.

Children – in general registration details containing info about individual children are kept indefinitely and information would typically include name and address on entry and completion, reports and references to other schools. The School should regularly review the personal files of individual children.

Staff – in general, staff records containing information about individual members of staff are kept indefinitely and information would typically include name and address, positions held, leaving salary. Other information relating to individual members of staff will be kept by the Principal for 6 years from the end of employment. Information relating to Income Tax, Stat Maternity Pay etc will be retained for the statutory time period (between 3 and 6 years). The School should regularly review the personal files of individual staff members.

Information relating to unsuccessful applicants in connection with recruitment to a post must be kept for 12 months from the interview date. Recruitment procedures include keeping a record of names of individuals that have applied for, been short-listed, or interviewed, for posts indefinitely.

Disposal of Records
Personal data must be disposed of in a way that protects the rights and privacy of data subjects (e.g. shredding, disposal as confidential waste, secure electronic deletion).

Parental Responsibility is defined in The Children Act 1989 as: “All the rights, duties, powers, responsibilities and authority which by law a parent of a child has in relation to a child and his property”

Parental Responsibility is only automatic to both parents if they are married and divorce does not nullify it.
There are other rules and regulations to consider – the details are as follows:

Parental responsibility is automatic to both parents when married
Divorce does not nullify parental responsibility
Parental responsibility for a child can only be withdrawn by a court order

Unmarried fathers
If a father is not married to the mother of their child, parental responsibility is not automatic. A father has parental responsibility if:

  • Both parents registered the birth together (from December 2003)
  • A Parental Responsibility Agreement has been arranged with the mother’s
    consent, certified by the Court
  • A Parental Responsibility Order has been obtained from the Court
  • A residence order has been obtained
  • The father marries the child’s mother

An unmarried father of a child whose birth was registered before 1st December 2003 can re-register the birth with the mother in order to obtain parental responsibility.

If a person obtains a residence order in respect of a child then they will automatically obtain PR for that child. Therefore, a stepfather or other family relative who has a residence order will also have PR.

We also recognise that home situations can differ from family to family, e.g. there may be circumstances whereby contact is lost between child and a parent/carer.

Registration Documentation in Pre-school
Documentation for every child in the setting should clearly state WHO has parental responsibility for the child and who is the resident parent for the child. That parent should inform us of any change to consent in collecting the child.

If both parents are together at the time of registering the child for the setting, the setting will assume that both parents will be listed on the child’s records as being authorized to collect the child from the setting.

The Beanstalk will endeavour to ensure that both parents receive information from the setting about the setting and about their child’s progress.

If a non-resident parent turns up to collect a child unannounced, the following procedure will be followed:
The child’s records will be checked to see if the parent is on the list of persons authorised to collect the child.

If the parent is not on the list authorised to collect the child, the parent will be asked for identification if unknown to the setting.

Once the identity of the parent has been established (or if already known) the child will be kept in the setting until the resident parent has been contacted and permission established for the unannounced parent to leave with the child.

If the resident parent does not give permission for the child to leave with the unannounced parent, the resident parent will be asked to collect the child themselves or arrange for an authorized person to collect the child.

If the unannounced parent is not willing to leave the setting without the child, the staff will contact the Police for further assistance.

The resident parent may be asked to resolve the situation before returning the child to the setting.

The Beanstalk does not accept that members of staff should be subjected to verbal abuse or physical violence of any nature. The Beanstalk will encourage Police intervention and offer support to staff that have suffered mental and/or physical trauma. Any assault on a member of staff will be treated extremely seriously and may result in criminal charges being brought.


No Smoking Policy

We have a No Smoking policy at The Beanstalk and neither staff, students or visitors are allowed to smoke either indoors or in the garden. If staff are smokers, they can use their breaks to smoke, but must not return to the premises smelling of smoke.

Animals on Site Policy

Animals are from time to time allowed onto the premises.  The animals are always kept with the safety of the children in mind – animals who could pose a threat to children are not allowed onto the premises.  We do however encourage animals for educational purposes to visit the school, and a risk assessment is done prior to animals visiting.  If animals are being kept at the school premises, we follow strict hygiene routines, and any handling of animals, is only done with thorough handwashing.  Cleaning of cages etc is done by teachers only – with the same level of hygiene routine (gloves, handwashing and appropriate disposal of waste).

  1. Home Visits- Building a Strong Partnership from the Outset
    At the Beanstalk we have introduced home visits for new children who are joining the nursery. The principal, accompanied by the key person of the child, will visit your home to build a relationship so that the child becomes familiar with the key person. We strongly believe that home visits make the transition positive and smooth. The time will be arranged with you prior to our visit. We will bring popular books and toys with us so that your child will make a link with our setting.Home visits have several benefits for the child, family and settings:

    • It enables the key person to build a relationship with the child and family.
    • It provides the child and family with a familiar person to relate to right from the
    • It gives parents the opportunity to ask questions
    • It enables parents and carers to find out about the setting’s policies and
  2. Arrivals
    Daily separation is the most common form of early transition from a parent or carer. Teachers will greet children and parents upon arrival. Drop off time is a great opportunity to have informal chats with the key person of your child if you have any concerns or need to pass any vital information on that day. Children feel secure in the regularity of daily routines; we therefore encourage the parent/carer to take 5- 10 minutes to settle their child in the morning. Upon arrival the child puts their name card on the name board, puts fruit in the fruit basket and hangs their coat on the individual pegs provided. We also encourage parents/carers to say goodbye rather than sneak off.
  3. Transition from Afternoon Session to Morning Session
    Some children move to the morning group after attending the afternoon session after a term or two. This transition is given due thought as to whether we believe the child is ready and will benefit from longer sessions and attending a larger group. We thrive to meet your needs while keeping the child’s needs as paramount.We encourage parents/carers to arrange “play dates” with a child who will be moving to the morning group with your child. Having a “special friend” will make the transition smooth and less anxious for your child. Children who move to the morning group will join the Ladybird group and they will be introduced to the rest of the children at circle time.
  4. Moving Between Groups- From Ladybirds to Butterflies
    We work as a whole group and differentiation by age (Ladybird and Butterfly) is mainly used at circle times. Each term some children are added to the Butterfly group and the teacher welcomes them at circle time and introduces them to the group.
  5. Transition to “Big School”
    Children who soon will be moving to their new school are encouraged to stay for packed lunch for one or more days especially in the last term of their nursery stay. Due emphasis will be given when planning activities to get them ready for the transition. At circle time, the teacher will discuss about what to expect in the new school and use stories to familiarise the children. Parents are encouraged to bring in their new school’s prospectus so that the teacher can talk about it with the child and we also encourage older siblings to visit in their uniform. At the Beanstalk we also welcome in the children’s new teachers to build a relationship between old and new teachers. We believe this is one of the big transitions in the child’s life and every effort is made to make it a happy and positive experience.

Transition Document for Parents
How to make the change easier for your child to cope with?

Starting school is a big leap for children and their parents, which is both exciting and daunting.

A change of environment and routine in any aspect of life can be unsettling for children and it’s understandable that parents worry about how their child will cope with the transition from nursery to primary school, so it is a good idea to prepare the child and yourself for the change.

Helping your child with the transition to his/her school may minimize their stress enabling them to settle in to his/her school easier and quicker, giving them a head start when it comes to school learning and skills development.

The nursery and the school will play a huge role in preparing your child for this transition, but there are also things you can do to help. Some of them include:

  • Finding out as much as you can about the school
  • Talking about the new school with your child will help the child get used to
    the idea of going to a new place and meeting new people
  • Learning the class’ teachers names
  • Familiarizing your child with the school building whenever you pass it
  • Being positive about starting the school, reminiscing about what you enjoyed when you were at school

Good personal skills are much more important than knowing numbers and letters and you can encourage social skills such as sharing, turn taking, asking for help by giving guidance and plenty of opportunities to interact with children and adults.

Teaching your child to be more independent will help your child to cope in the new school environment. Important skills include:

  • Fastening and undoing buttons and zips
  • Putting on socks and shoes
  • Using the toilet independently
  • Turning on taps, washing and drying hands independently
  • Tidying up after themselves
  • Blowing her/his own nose

Some children may benefit from preparing a little booklet about their new school. This may include:

  • a picture of the new school
  • the school name
  • the name of the head teacher and the class teacher
  • visual time line for a school day
  • things that the child may look forward to in her/his new school
  • how to ask for help
  • friends at school
  • how will I travel to and from school
  • school rules that help us know what to do and make a school a happy place
  • how to make new friends e.g. smile, say hello, tell them your name, ask them their name, ask them what they like doing, tell them what you like doing, etc
  • who to speak to if they worry about something

First Day
Parents may also feel overwhelm by the child’s first day at school, pride but also some sadness that the child is growing up. Try not to show your child that you are feeling upset. The night before the big day, involve your child in making sure everything is ready. Keep your goodbyes brief when you arrive at the school. Smile and reassure her that you will collect her later, your child may cry but this usually does not last long as there are so many exciting things to do at school, and you can always phone the school later to ask how she he is settling in.
It is very important that you are on time or early when you collect your child at the end of the day as it can be distressing for the child if you are not there.

The Beanstalk is committed to treating each individual as a person in his or her own right. All children are different, and it is this that creates their uniqueness and their individuality, which contributes to the richness of humanity. We believe that to be different does not mean being of different worth. We are all different, but we are all of equal worth – different but equal.

We believe that children and adults flourish best in an environment which is free from discrimination and prejudice of any kind. Discrimination must be recognised, challenged and eliminated whether it be based on status, sex, race, religion, colour, creed, marital status, ethnicity, nationality or political belief.

  1. Admissions
    We are open to every family in the community. We use the following system for accepting children from the waiting list:
    Siblings and family members are given priority.
    First come first served except in unusual circumstances.
    Families joining the school are made aware of our Equal Opportunites Policy and each is provided with a copy of the Policy. See Admissions Policy.
  2. Employment
    We aim to ensure that all who wish to work in our school have an equal chance to do so.
    Staff are appointed on their ability and we do not discriminate against any employee on the
    grounds of sex, marital status, age, race, creed or colour. We actively welcome a racial and social mix of both staff and children within the school.
    Commitment to implementing our Equal Opportunties Policy will form part of the job description for all staff. We believe that staff need to be good role models, demonstrating cooperation and respect for everyone who comes into the setting, ensuring that everyone must be treated fairly.
  3. Training
    We recognise the importance of training as a key factor in the implementation of an effective Equal Opportunities Policy. Therefore we strive to offer ample equal opportunities training for all staff. In accordance with the Borough of Hammersmith & Fulham guidelines, every staff member is sent on a minimum of four courses/training sessions per year provided by the Early Years and Childcare Service. In addition, one of the staff is assigned as ‘Equal Opportunities Co- ordinator’.
  4. Festivals
    We aim to show respectful awareness of all the major events in the lives of the children and families in the school, and in our society as a whole, and to welcome the diversity of backgrounds from which we all come.
    In order to achieve this:

    • We aim to acknowledge all the festivals, which are celebrated in our area
      and/or by the families involved in the school.
    • Without emphasis on any specific faith, children will be made aware of the
      festivals being celebrated by their own families or others, and will be
      introduced where appropriate to the stories behind the festivals.
    • Before introducing a festival, which the adults in the school are not
      themselves familiar, appropriate advice will be sought from people to whom
      that festival is a familiar one.
    • Children and families who celebrate festivals at home, which are unfamiliar
      to the rest of the school, will be invited to share their festival with the rest of
      the group, if they wish to do so.
    • Children will be encouraged to find out about a range of different festivals,
      together with the stories, celebrations and special food and clothing they involve, as part of the curriculum.
  5. Anti-bias Curriculum
    We strongly believe that children should be able to feel good and confident about themselves. Our curriculum is planned to empower children. Our equipment reflects anti-bias and ensures that all children feel valued and at home in our setting regardless of their background. Our curriculum aims to ensure cooperation and respect; to encourage children to look at others’ point of view and stress similarities between people and races rather than emphasising the differences.
  6. Resources
    Resources will be chosen to give children a balanced view of the world and an appreciation of the rich diversity of our multi-cultural society. Materials will be selected to help children to develop their self-respect and to respect other people by avoiding stereotypes and derogatory pictures or messages about any group or people. Our staff are committed to being positive role models and through careful planning promote non-stereotyped roles. Books and posters will be selected to promote such images of men and women, boys and girls and challenge negative stereotypes.
  7. Special Needs
    We recognise the wide range of special needs of children and families in the community, and will ensure that we try to meet these needs. Planning for meetings and events will take into account the needs of people with disabilities. Help will be sought from the Additional Learning Needs and Opportunities Team. Staff will be provided with the necessary training and support in order for them to work with children with special needs. Curriculum and activities will be adapted and resources purchased when necessary to ensure and enable access for all children. See Special Needs Policy.
  8. Direct Discrimination
    Occasionally staff will have to deal with children who behave inappropriately or make discriminatory remarks and who bully other children. It is important that we do not ignore offensive remarks, even if children are just echoing what they may have heard elsewhere.Discriminatory behaviour/remarks are unacceptable. The response will aim to be sensitive to the dealings of the victim(s) and to help those responsible to understand and overcome their prejudices. See also Behaviour Policy.
    Emanuela Fontana is our designated person for Equal OpportunitiesHow to react when children behave in discriminatory ways
    For example, in a home corner, a group of girls say to a boy who wants to join them;“We don’t want you here, because boys can’t play properly.”The staff should take the following steps of action:

    1. Stop the children playing.
    2. Ask the children what they meant.
    3. Tell the children what they have said is not appropriate.
    4. Tell the children why their remarks are hurtful.
    5. Correct any information that is untrue.
    6. Support the other child or children and make sure that they know we care about them.
    7. Mention the incident to key workers for the children involved.
    8. If appropriate, this issue will be raised in a supportive group environment – e.g. circle time.
  9. Language
    Information, written and spoken, will be clearly communicated in as many languages as necessary. If requested, a prospectus can be made available as an audiotape. Bilingual/multilingual children and adults are an asset. They will be valued and their languages recognised and respected.A child’s key person and other practical activities at the Beanstalk are readily available and seen as a support for children learning English as an additional language and their families through encouragement to use labels in their languages, books, songs and props.
  10. Food
    Medical, cultural and dietary needs of the children will be met. Children learn through having opportunities to cook and taste a range of foods during cooking activities and festivals.
  11. Meetings
    The time, place and conduct of meetings will ensure that all families have an equal opportunity to be involved. If parents are unable to attend a parent’s evening they are welcome to make an appointment in the morning with the child’s key person.
  12. Special Education Needs and Disability Act (SENDA), Disability Discrimination Act (DDA) and the Race Relations Act.The Beanstalk sees as its duty under SENDA to ensure that less favourable treatment does not occur in the following areas:The curriculumTeaching and LearningLunchtimesPreparing the children for ‘big school’.We, at the Beanstalk, also endeavour to ensure that the premises meet all requirements needed for disabled children and parents and adapt the facilities, for example with ramps, as necessary.During circle time and through different topics, here at the Beanstalk we also promote racial equality, promote good race relations among children and eliminate any unlawful racial discrimination between children, staff and parents.

We promote a healthy lifestyle and a high standard of hygiene in our day to day work with children and adults, This is achieved in the following ways:

1. All snacks provided will be nutritious and pay due attention to children’s particular dietary requirements
2. When cooking with children as an activity, the adults will provide healthy wholesome food, promoting and extending the children’s understanding of a healthy diet.

Outdoor Play
1. Children will have the opportunity to play in the fresh air throughout the year.

1. Parents are asked to keep their children at home if they have any infection, and to inform the school as to the nature of the infection so that they can alert other parents, and make careful observations of any child who seems unwell.
2. Parents are asked not to bring to school any child who has been vomiting or had diarrhoea until at least 48 hours has elapsed since the last attack.
3. If the children of staff are unwell, they will not accompany their parents to school.
4. Cuts or open sores, whether on adults or children, will be covered with a clean dressing.
5. If a child is on prescribed medication the following procedures will be followed:If at all possible the child’s parents will administer the medicine. If not it must be clearly labelled with the child’s name, dosage and any instructions.
Written information will be obtained from the parent giving clear instructions about dosage, administration of the medication and permission for a member of staff to follow the instructions.
All medications will be kept in a lockable cupboard.
A medication book will be available to log in: name of child receiving medication; times that medication should be administered; date and time when medication is administered; together with the signature of the person who has administered each dose. A second witness signature will accompany the statement.
6. With regard to the administration of life saving medication such as insulin/adrenalin injections or the use of nebulisers, the position will be clarified by reference to the school’s insurance company. In the case of The Beanstalk, insurance is through Sun Alliance and the contact is the Insurance Officer at Pre-School Learning Alliance National Centre.
7. The school will ensure that the first aid equipment is kept clean, replenished and replaced as necessary. Sterile items will be kept sealed in their packages until needed.

Information sources
1. Parents will have the opportunity to discuss health issues with school staff and will have access to information available in the school.
2. The school will maintain links with health visitors and gather health information and advice from the local health authority information services and/or health agencies.

To prevent the spread of all infection, adults in the group will ensure the following good practices are observed:

Personal Hygiene
1. Hands washed after using the toilet.
2. Children with pierced ears are not allowed to try on or share other’s
3. A large box of tissues available and children are encouraged to blow and
wipe their noses when necessary. Soiled tissues disposed of hygienically.
4. Children encouraged to shield their mouths when coughing.
5. Individual towels available or paper towels used and disposed of
6. Hygiene rules related to bodily fluids followed with particular care and all
staff and volunteers aware of how infections including HIV infection, can be transmitted.

Cleaning and clearing
1. Any spills of blood, vomit or excrement wiped up and flushed away down the toilet. Rubber/disposable gloves always used when cleaning up any spills of bodily fluids. Floors and other affected surfaces disinfected using antiseptic (diluted according to the manufacturer’s instructions).
2. Spare laundered pants and other clothing available in case of accidents and polythene bags available in which to wrap soiled garments.
3. All surfaces cleaned daily with an appropriate cleaner.

We will:
1. Always wash hands under running water before handling food and after using the toilet.
2. Not be involved with the preparation of food if suffering from any contagious/infectious illness or skin problem.
3. Never smoke in the school
4. Never sneeze or cough over food.
5. Use different cleaning cloths for kitchen and toilet areas.
6. Keepsnackcovered.
7. Ensure waste is disposed of properly and out of reach of the children. Keep
the lid on the dustbin and wash hands after using it.
8. Wash fruit and vegetables thoroughly before use.
9. Keep tea towels scrupulously clean
10. Keep all utensils clean and stored in a dust-free place, eg closed cupboard
of drawer
11. Never use cracked or chipped china.

In case of accident
ALL accidents should be written into the accident book which is kept in the first aid box. Time, date and nature of accident should be recorded and the book then signed by a teacher. The parent should be shown the report and asked to sign it. The parent should then be asked to follow up with any comments later if necessary

Accidents requiring more than basic first aid should be reported immediately to parents and if necessary the child should be taken to a hospital emergency department. (Chelsea & Westminster is the nearest) A teacher will accompany the child to hospital and stay with her/him until her/his parent or carer arrives.

Nothing should be given to the child to eat or drink and it is important to stay calm and call 999 as soon as possible. It is also important to keep the phone available and easily accessible while waiting for carers or an ambulance to turn up.

Records of Children’s GPs and emergency contact numbers are kept at school. A first aid box is kept in the classroom and another in the kitchen.
A children’s first aid book is kept in the bookcase in the south classroom.

The sharing of refreshments can play an important part in the social life of the school as well as reinforcing children’s understanding of healthy eating. We will ensure that:
1. All snacks provided are nutritious, avoiding large amounts of fat, sugar, salt, additive, preservatives and colourings.
2. All staff are informed of individual children’s medical and personal dietary requirements. Strict measures are taken to avoid contact with food that can cause an allergy. The school is strictly no nuts and related items, such as sesame. We also ask parents to bring in soya/lactose free milk for children who need it. If children are gluten intolerant cooking will be done with alternative ingredients.
3. A multi-cultural diet is offered to ensure that children from all backgrounds encounter familiar tastes and that all children have the opportunity also to try unfamiliar foods (fruit, projects, parties etc.)
4. The dietary rules of religious groups and also of vegetarians/vegans are known and kept in appropriate ways (parties, festivals and cooking etc.)
5. We encourage parents to pack a healthy lunch and any perishables are kept in fridge or lunch boxes include ice-packs.
The health and safety of young children is of paramount importance. In order to ensure the safety of both children and adults (including staff, parents and volunteers), we asses and minimise the hazards and risks to enable the children to thrive in a healthy and safe environment.

This policy is based on the Pre-school Learning Alliance risk assessment processes, which follow five steps as follows:

  • Identification of risk: Where is it and what is?
  • Who is at risk: Childcare, staff, children, parents, cooks, cleaners etc.?
  • Assessment as to the level of the risk as high, medium, low. This is both the risk and the likelihood of it happening: as well as the possible impact if it did.
  • Control measures to reduce/eliminate risk: What you will need to do, or ensure others will do, in order to reduce the risk?
  • Monitoring and review: how do you know if what you have said is working, or is it enough? If it is not working, it will need to be amended, or maybe there is a better solution.

The Beanstalk will ensure that:

1. All children are supervised by adults at all times and will always be within sight of an adult.
2. A book is available at each session for the reporting of any accident/incident.
3. Regular safety monitoring will include checking of the accident and incident record.
4. All adults are aware of the system in operation for the children’s arrivals and departures and an adult will be at the door during these periods.
5. Children will leave the group only with authorised adults.
6. Safety checks on premises, both outdoor and indoors, is made before every
7. Outdoor space is securely fenced and staff are allocated to spaced out
areas in the garden.
8. Equipment is checked regularly and dangerous items repaired/discarded.
9. The layout and space ratios allow children and adults to move safely and
freely between activities.
10. Fire doors are never obstructed.
11. Fires/heaters/electric points/wires and leads are adequately guarded and
tests are carried out to ensure safety.
12. All dangerous materials, including medicines and cleaning materials are
stored out of reach of children.
13. Children do not have unsupervised access to kitchens, cookers or any
cupboards storing hazardous materials including matches.
14. Adults do not walk about with hot drinks or place hot drinks within reach of children.
15. Fire drills are held at least twice a term.
16. A register of both adults and children is completed as people arrive so that
a complete record of all those present is available in any emergency.
17. There is no smoking on the premises indoors or outdoors.
18. A correctly stocked first aid box is available at all times.
19. Fire extinguishers are checked annually and staff should not be using them. 20. Whenever children are on the premises at least two adults are present.
21. Large equipment is erected with care and checked regularly.
22. Activities such as cooking and energetic play receive close and constant
23. On outings, the adult to child ratio is ideally one to two but at least one to
24. If a small group goes out, there will be sufficient adults to maintain
appropriate ratios for staff and children remaining on the premises.
25. Equipment offered to children is developmentally appropriate, recognising that materials suitable for an older child may pose a threat to younger/less
mature children.
26. Internal safety gates/barriers are used as necessary.
27. The premises are checked before locking up at the end of the day.

Anna Cannavacciuolo is our designated Person for Health & Safety/Food Hygiene


GDPR stands for General Data Protection Regulation and replaces the previous Data Protection Directives that were in place. It was approved by the EU Parliament in 2016 and comes into effect on 25th May 2018.

GDPR states that personal data should be ‘processed fairly & lawfully’ and ‘collected for specified, explicit and legitimate purposes’ and that individuals data is not processed without their knowledge and are only processed with their ‘explicit’ consent. GDPR covers personal data relating to individuals.

The Beanstalk Montessori Nursery School Limited is committed to protecting the rights and freedoms of individuals with respect to the processing of children’s, parents, visitors and staff personal data.

The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.  The Beanstalk Montessori Nursery School Limited is registered with the ICO (Information Commissioners Office) under registration reference: A8367455 and has been registered since 11 June 2018

Certificates are on display on the parent’s information boards.

GDPR includes 7 rights for individuals


1) The right to be informed

The Beanstalk Montessori Nursery School Limited is a registered Childcare provider with Ofsted and as so, is required to collect and manage certain data. We need to know parents’:

  • names,
  • addresses,
  • telephone numbers,
  • email addresses,
  • date of birth
  • and National Insurance numbers (only in some additional funding procedures).

We need to know children’s:

  • ’ full names,
  • addresses,
  • date of birth
  • and Birth Certificate number.

For parents claiming the free nursery entitlement we are requested to provide this data to Hammersmith and Fulham Council; this information is sent to the Local Authority via a secure electronic file transfer system.

We are required to collect certain details of visitors to our nursery. We need to know visitors names, purpose of visit and where appropriate company name. This is in respect of our Health and Safety and Safeguarding Policies.

As an employer The Beanstalk Montessori Nursery School Limited is required to hold data on its employees;

  • names,
  • addresses,
  • email addresses,
  • telephone numbers,
  • date of birth,
  • National Insurance numbers,
  • photographic ID such as passport and driver’s license,
  • bank details.

This information is also required for Disclosure and Barring Service checks (DBS) and proof of eligibility to work in the UK. This information is sent via a secure file transfer system to UKCRBs for the processing of DBS checks.

2) The right of access

The Beanstalk Montessori Nursery School Limited  is a company registered in England & Wales. Registration No: RP908186

At any point an individual can make a request relating to their data and The Beanstalk Montessori Nursery School Limited will need to provide a response (within 1 month). The Beanstalk Montessori Nursery School Limited can refuse a request, if we have a lawful obligation to retain data i.e. from Ofsted in relation to the EYFS, but we will inform the individual of the reasons for the rejection. The individual will have the right to complain to the ICO if they are not happy with the decision.

3) The right to erasure

You have the right to request the deletion of your data where there is no compelling reason for its continued use. However The Beanstalk Montessori Nursery School Limited has a legal duty to keep children’s and parents details for a reasonable time*, The Beanstalk Montessori Nursery School Limited retain these records for 3 years after leaving the school, children’s accident and injury records for 19 years (or until the child reaches 21 years), and 22 years (or until the child reaches 24 years) for Child Protection records. Staff records must be kept for 7 years after the member of leaves employment, before they can be erased. This data is archived securely offsite and shredded after the legal retention period.

4) The right to restrict processing

Parents, visitors and staff can object to The Beanstalk Montessori Nursery School Limited processing their data. This means that records can be stored but must not be used in any way, for example reports or for communications.

5) The right to data portability

The Beanstalk Montessori Nursery School Limited requires data to be transferred from one IT system to another; such as from The Beanstalk Montessori Nursery School Limited to the Local Authority, and to My Montessori Child Online Learning Journal. These recipients use secure file transfer systems and have their own policies and procedures in place in relation to GDPR.

6) The right to object

Parents, visitors and staff can object to their data being used for certain activities like marketing or research.

7) The right not to be subject to automated decision-making including profiling.

Automated decisions and profiling are used for marketing based organisations. The Beanstalk Montessori Nursery School Limited does not use personal data for such purposes.

Storage and use of personal information

All paper copies of children’s and staff records are kept in a locked filling cupboard in the South Room.  Members of staff can have access to these files but information taken from the files about individual children is confidential and apart from archiving, these records remain on site at all times. These records are shredded after the retention period. Information about individual children is used in certain documents, such as, a weekly register, medication forms, referrals to external agencies and disclosure forms. These documents include data such as children’s names, date of birth and sometimes address. These records are shredded after the relevant retention period.

The Beanstalk Montessori Nursery School Limited collects personal data every year including; names and addresses of those on the waiting list. These records are shredded if the child does not attend or added to the child’s file and stored appropriately.

Information regarding families’ involvement with other agencies is stored both electronically and in paper format; this information is kept in a locked in the cupboard in the South Room of the Beanstalk. These records are shredded after the relevant retention period. Upon a child leaving The Beanstalk Montessori Nursery School limited and moving on to school or moving settings, data held on the child may be shared with the receiving school. Such information will be sent via the registered post service.  Also, in some cases the parent/carer will be given the data to deliver to the receiving school (e.g. printed learning journals or reports).

No names are stored with images in photo albums, displays or on the website. No photographs are used on the website unless written consent is obtained from the parent/guardian.

Access to the office computer and MyMontessoriChild Online Learning Journal is password protected. When a member of staff leaves the company these passwords are changed in line with this policy and our Safeguarding policy.

GDPR means that The Beanstalk Montessori Nursery School Limited must;

* Manage and process personal data properly

* Protect the individual’s rights to privacy

* Provide an individual with access to all personal information held on them

This Policy was adapted in June 2018

Policy review date: September 2018

* please see attached Preschool Learning Alliance Retention periods for records.

Policy statement

[We/I] take steps to ensure that there are effective procedures in place to protect children, young people and vulnerable adults from the unacceptable use of Information Communication Technology (ICT) equipment or exposure to inappropriate materials in the setting.


  • Our designated person (manager/deputy) responsible for co-ordinating action taken to protect children is: Barbara Ciwinska

Information Communication Technology (ICT) equipment

  • Only ICT equipment belonging to the setting is used by staff and children.
  • The designated person is responsible for ensuring all ICT equipment is safe and fit for purpose.
  • The designated person ensures that safety settings are set to ensure that inappropriate material cannot be accessed.

Internet access

  • Children do not normally have access to the internet and never have unsupervised access.
  • Staff will only access the internet with children for the purposes of promoting their learning
  • The designated person has overall responsibility for ensuring that children and young people are safeguarded
  • If a second hand computer is purchased or donated to the setting, the designated person will ensure that no inappropriate material is stored on it before children use it.
  • All computers for use by children are located in an area clearly visible to staff.
  • Children are not allowed to access social networking sites.
  • Staff report any suspicious or offensive material, including material which may incite racism, bullying or discrimination to the Internet Watch Foundation at
  • Suspicions that an adult is attempting to make inappropriate contact with a child on-line is reported to the National Crime Agency’s Child Exploitation and Online Protection Centre at
  • The designated person ensures staff have access to age-appropriate resources to enable them to assist children to use the internet safely.
  • If staff become aware that a child is the victim of cyber-bullying, they discuss this with their parents and refer them to sources of help, such as the NSPCC on 0808 800 5000 or, or Childline on 0800 1111 or


  • Children are not permitted to use email in the setting. Parents are not normally permitted to use setting equipment to access personal emails.
  • Staff do not access personal or work email whilst supervising children.
  • Staff share information securely at all times.

Mobile phones – children

  • Children do not bring mobile phones or other ICT devices with them to the setting. If a child is found to have a mobile phone or ICT device with them, this is removed and stored in [lockers or a locked drawer] until the parent collects them at the end of the session.

Mobile phones – staff and visitors

  • Personal mobile phones are not used by our staff on the premises during working hours. They will be stored in the box designated for mobiles.
  • In an emergency, personal mobile phones may be used in an area where there are no children present, with permission from the manager.
  • Our staff and volunteers ensure that the setting telephone number is known to family and other people who may need to contact them in an emergency.
  • If our members of staff or volunteers take their mobile phones on outings, for use in case of an emergency, they must not make or receive personal calls, or take photographs of children.
  • Parents and visitors are requested not to use their mobile phones whilst on the premises. We make an exception if a visitor’s company or organisation (e.g. OFSTED inspector) operates a lone working policy that requires contact with their office periodically throughout the day. Visitors will be advised of a quiet space where they can use their mobile phone, where no children are present.

Cameras and videos

  • Our staff and volunteers must not bring their personal cameras or video recording equipment into the setting.
  • Photographs and recordings of children are only taken for valid reasons i.e. to record their learning and development, or for displays within the setting, with written permission received by parents (see the Registration form). Such use is monitored by the manager.
  • Where parents request permission to photograph or record their own children at special events, general permission is gained from all parents for their children to be included. Parents are advised that they do not have a right to photograph anyone else’s child or to upload photos of anyone else’s children.
  • If photographs of children are used for publicity purposes, parental consent must be given and safeguarding risks minimised, for example, ensuring children cannot be identified by name or through being photographed in a sweatshirt with the name of their setting on it.

Social media

  • Staff are advised to manage their personal security settings to ensure that their information is only available to people they choose to share information with.
  • Staff should not accept service users, children and parents as friends due to it being a breach of expected professional conduct.
  • In the event that staff name the organisation or workplace in any social media they do so in a way that is not detrimental to the organisation or its service users.
  • Staff observe confidentiality and refrain from discussing any issues relating to work
  • Staff should not share information they would not want children, parents or colleagues to view.
  • Staff should report any concerns or breaches to the designated person in their setting.
  • Staff avoid personal communication, including on social networking sites, with the children and parents with whom they act in a professional capacity. If a practitioner and family are friendly prior to the child coming into the setting, this information is shared with the manager prior to a child attending and a risk assessment and agreement in relation to boundaries is agreed.

Electronic learning journals for recording children’s progress

  • Staff adhere to the guidance provided with the system at all times. If the teachers access Mymonetssorichild at home they need to ensure that the computer and the site is is password protected and nobody else has access to it.
  • If the member of staff take an ipad home it is her responsibility to ensure that the ipad is transported safely and is not lost on the was to and from work
  • The photos on the ipad are regularly deleted

Use and/or distribution of inappropriate images

  • Staff are aware that it is an offence to distribute indecent images. In the event of a concern that a colleague or other person is behaving inappropriately, the Safeguarding Children and Child Protection policy, in relation to allegations against staff and/or responding to suspicions of abuse, is followed
  • Staff are aware that grooming children and young people on line is an offence in its own right and concerns about a colleague’s or others’ behaviour are reported (as above).

Further guidance

  • NSPCC and CEOP Keeping Children Safe Online training:

Other useful Pre-school Learning Alliance publications

Safeguarding Children (2013)


The Beanstalk Montessori Nursery School Limited is a company incorporated and registered in England and Wales (company number 05217140)with its registered office address at 1, Kilmarsh Road, London W6 0PL,trading as The Beanstalk Montessori Nursery School (“The Nursery”) is committed to protecting the privacy and security of your personal information.

This privacy notice describes how the Nursery collects and uses personal information about employees of the Nursery (“Employees”), children attending the Nursery (“Child” or “Children”) and the parents of the Children (“Parents”) (known collectively as “You” or “Your”), in accordance with the General Data Protection Regulation (GDPR).

The Beanstalk Montessori Nursery School Limited, is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about You. We are required under data protection legislation to notify You of the information contained in this privacy notice.

This notice applies to Employees, Children and Parents. This notice does not form part of any contract of employment or other contract to provide services. We may update this notice at any time but if we do so, we will provide You with an updated copy of this notice as soon as reasonably practical.

It is important that Employees, Children and Parents read and retain this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about You, so that You are aware of how and why we are using such information and what Your rights are under the data protection legislation.


We will comply with data protection law. This says that the personal information we hold about You must be:

1. Used lawfully, fairly and in a transparent way.

2. Collected only for valid purposes that we have clearly explained to You and not used in any way that is incompatible with those purposes.

3. Relevant to the purposes we have told You about and limited only to those purposes.

4. Accurate and kept up to date.

5. Kept only as long as necessary for the purposes we have told You about.

6. Kept securely.


Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

There are “special categories” of more sensitive personal data which require a higher level of protection, such as information about a person’s health or sexual orientation.



We will collect, store, and use the following categories of personal information about Employees:

  • Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
  • Date of birth.
  • Marital status and dependants.
  • Next of kin and emergency contact information.
  • National Insurance number.
  • Bank account details, payroll records and tax status information.
  • Salary, annual leave, pension and benefits information.
  • Start date and, if different, the date of an Employee’s continuous employment.
  • Location of employment or workplace.
  • Copy of driving licence (where applicable).
  • Recruitment information (including copies of right to work documentation, references and other information included in a CV or cover letter or as part of the application process).
  • Employment records (including job titles, work history, working hours, holidays, training records and professional memberships).
  • Personnel files and training records including performance information, disciplinary and grievance information, and working time records.
  • Information about your use of our information and communications systems.
  • Records of any reportable death, injury, disease or dangerous occurrence.

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about an Employee’s race or ethnicity.
  • Information about an Employee’s health, including any medical condition, accident, health and sickness records, including:
  • details of any absences (other than holidays) from work including time on statutory parental leave and sick leave; and
  • where an Employee leaves employment and the reason for leaving is related to their health, information about that condition needed for pensions and permanent health insurance purposes.




We will collect, store, and use the following categories of personal information about Children:

  • Name
  • Date of birth
  • Home address
  • Dietary requirements
  • Attendance information
  • Photographs and video clips of the Child to signpost Children to where their belongings are stored at the Nursery that they attend, and for general display purposes
  • Emergency contact should Parents be unavailable and the emergency contact’s contact details
  • Record book for each Child containing the work of the Child whilst at the Nursery, observations about the Child’s development whilst at the Nursery from Employees of the Nursery, specific examples of the Child’s progress, photographs demonstrating the Child’s development whilst at the Nursery, and personal details of the Child (e.g. their date of birth) (“Progress Report”)
  • Records relating to individual Children e.g. care plans, common assessment frameworks, speech and language referral forms
  • Accidents and pre-existing injuries forms
  • Records of any reportable death, injury, disease or dangerous occurrence
  • Observation, planning and assessment records of Children

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about a Child’s race or ethnicity, spoken language and nationality.
  • Information about a Child’s health, including any medical condition, health and sickness records.
  • Information about a Child’s accident or incident reports including reports of pre-existing injuries.
  • Information about a Child’s incident forms / child protection referral forms / child protection case details / reports.



We will collect, store, and use the following categories of personal information about Parents:

  • Name
  • Home address
  • Telephone numbers, and personal email addresses.
  • National Insurance number.
  • Bank account details.

We may also collect, store and use the following “special categories” of more sensitive personal information:

  • Information about a Parent’s race or ethnicity, spoken language and nationality.
  • Conversations with Parents where Employees of the Nursery deem it relevant to the prevention of radicalisation or other aspects of the governments Prevent strategy.



We collect personal information about Employees through the application and recruitment process, either directly from candidates or sometimes from an employment agency or background check provider. We may sometimes collect additional information from third parties including former employers, credit reference agencies or other background check agencies.

We will collect additional personal information in the course of job-related activities throughout the period of when an Employee works for us.

Children and parents:


We collect personal information about Children and Parents from when the initial enquiry is made by the Parents, through the enrolment process and until the Children stop using the Nursery’s services.



We will only use Your personal information when the law allows us to. Most commonly, we will use Your personal information in the following circumstances:

1. Where we need to perform the contract we have entered into with You.

2. Where we need to comply with a legal obligation.

3. Where it is necessary for our legitimate interests (or those of a third party) and Your interests and fundamental rights do not override those interests.

We may also use Your personal information in the following situations, which are likely to be rare:

1. Where we need to protect Your interests (or someone else’s interests).

2. Where it is needed in the public interest or for official purposes.










Situations in which we will use Employee personal information

The situations in which we will process Employee personal information are listed below.

  • Making a decision about an Employee’s recruitment or appointment.
  • Checking an Employee is legally entitled to work in the UK. Paying an Employee and, if an Employee is an Employee or deemed Employee for tax purposes, deducting tax and National Insurance contributions (NICs).
  • Providing any Employee benefits to Employees.
  • Enrolling you in a pension arrangement in accordance with our statutory automatic enrolment duties.
  • Liaising with the trustees or managers of a pension arrangement operated by a group company, your pension provider and any other provider of employee benefits.
  • Administering the contract, we have entered into with an Employee.
  • Conducting performance and/or salary reviews, managing performance and determining performance requirements.
  • Assessing qualifications for a particular job or task, including decisions about promotions.
  • Gathering evidence for possible grievance or disciplinary hearings.
  • Making decisions about an Employee’s continued employment, engagement.
  • Planning for the termination of our working relationship.
  • Education, training and development requirements.
  • Dealing with legal disputes involving Employees, including accidents at work.
  • Ascertaining an Employee’s fitness to work.
  • Managing sickness absence.
  • Complying with health and safety obligations.
  • To prevent fraud.
  • To monitor your use of our information and communication systems to ensure compliance with our IT policies.
  • To ensure network and information security, including preventing unauthorised access to our computer and electronic communications systems and preventing malicious software distribution.
  • Equal opportunities monitoring.

Some of the above grounds for processing will overlap and there may be several grounds which justify our use of an Employee’s personal information.








Situations in which the Nursery will use personal information of Children

We need all the categories of information in the list above (see Children section within the Paragraph entitled ‘The Kind of Information We Hold About You’) primarily to allow us to perform our obligations (including our legal obligations to Children. The situations in which we will process personal information of Children are listed below.

  • Upon consent from the Parents, Personal Data of Children will be shared with schools for progression into the next stage of their education.
  • Personal information of Children will be shared with local authorities without the consent of Parents where there is a situation where child protection is necessary.
  • The personal information of Children will be shared with local authorities without the consent of Parents for funding purposes.
  • Ofsted will be allowed access to the Nursery’s systems to review child protection records.
  • To ensure we meet the needs of the Children
  • To enable the appropriate funding to be received
  • Report on a Child’s progress whilst with the Nursery
  • To check safeguarding records
  • To check complaint records
  • To check attendance patterns are recorded
  • When a Child’s Progress Report is given to its Parent in order for that Parent to pass the same Progress Report to a school for application or enrolment purposes

Situations in which the Nursery will use personal information of Parents

The situations in which we will process personal information of Parents are listed below.

  • The personal information of Parents will be shared with local authorities without the consent of Parents for funding purposes.
  • To report on a Child’s attendance
  • To be able to contact a Parent or a Child’s emergency contact about their Child
  • To ensure nursery fees are paid


If Employees and Parents fail to provide personal information

If Employees and Parents fail to provide certain information when requested, we may not be able to perform the respective contracts we have entered into with Employees and Parents, or we may be prevented from complying with our respective legal obligations to Employees, Children and Parents.

Change of purpose

We will only use Your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use Your personal information for an unrelated purpose, we will notify the Employee, Child or Parent, as is appropriate in the circumstances, and we will explain the legal basis which allows us to do so.

Please note that we may process an Employee’s, a Child’s or a Parent’s personal information without their respective knowledge or consent, as relevant to the circumstances, in compliance with the above rules, where this is required or permitted by law.


”Special categories” of particularly sensitive personal information require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal information. We have in place an appropriate policy document and safeguards which we are required by law to maintain when processing such data. We may process special categories of personal information in the following circumstances:

1. In limited circumstances, with Employee or Parent explicit written consent.

2. Where we need to carry out our legal obligations or exercise rights in connection with Employee employment.

3. Where it is needed in the public interest, such as for equal opportunities monitoring or in relation to our occupational pension scheme.

Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect an Employee, a Child or a Parents’ interests (or someone else’s interests) and the Employee, Child or Parent as is appropriate is not capable of giving consent, or where the Employee or Parent has already made the information public.


The Nursery’s obligations as an Employer

We will use particularly sensitive personal information of Employees in the following ways:

  • We will use information relating to leaves of absence, which may include sickness absence or family related leaves, to comply with employment and other laws.
  • We will use information about the physical or mental health of an Employee, or their disability status, to ensure Employee health and safety in the workplace and to assess the fitness of Employees to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits including statutory maternity pay, statutory sick pay, pensions and permanent health insurance.
  • We will use information about an Employee’s race or national or ethnic origin, religious, philosophical or moral beliefs, or an Employee’s sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

Do we need Employee consent?

We do not need the consent of Employees if we use special categories of personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law. In limited circumstances, we may approach Employees for their written consent to allow us to process certain particularly sensitive data. If we do so, we will provide Employees with full details of the information that we would like and the reason we need it, so that Employees can carefully consider whether they wish to consent. Employees should be aware that it is not a condition of their contract with the nursery that they agree to any request for consent from us.


We may only use information relating to criminal convictions where the law allows us to do so. This will usually be where such processing is necessary to carry out our obligations and provided we do so in line with our data protection policy.

Less commonly, we may use information relating to criminal convictions where it is necessary in relation to legal claims, where it is necessary to protect the interests of You (or someone else’s interests) and You are not capable of giving your consent, or where an Employee or a Parent, as is relevant to the circumstances, has already made the information public.

We envisage that we will hold information about criminal convictions.

We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so, which includes but is not limited to Disclosure and Barring Service (“DBS”) checks. Where appropriate, we will collect information about criminal convictions as part of the recruitment process or we may be notified of such information directly by you in the course of you working for us. We will use information about criminal convictions and offences in the following ways:

  • To conduct a DBS check on each Employee, to record the date of the DBS check, the number of the DBS check and the name of the body conducting the DBS check.

We are permitted to use your personal information in this way to carry out our obligations. We have in place an appropriate policy and safeguards which we are required by law to maintain when processing such data.


Automated decision-making takes place when an electronic system uses personal information to make a decision without human intervention. We are allowed to use automated decision-making in the following circumstances:

1. Where we have notified Employees or Parents of the decision and given the Employee of the Parent as is appropriate 21 days to request a re-consideration.

2. Where it is necessary to perform the contract with an Employee or a Parent and appropriate measures are in place to safeguard the Employee’s, the Child’s or the Parent’s rights as is appropriate.

3. In limited circumstances, with explicit written consent from the Employee or the Parent, as is appropriate, and where appropriate measures are in place to safeguard Employee or Parent rights.

If we make an automated decision on the basis of any particularly sensitive personal information, we must have either explicit written consent from an Employee or a Parent as is appropriate, or it must be justified in the public interest, and we must also put in place appropriate measures to safeguard an Employee or a Parents rights as is relevant in the circumstances.

You will not be subject to decisions that will have a significant impact on You based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified the Employee, or the Parent as is appropriate in the circumstances.




Why might the Nursery share Employee, Child or Parent personal information with third parties?

We will share Your personal information with third parties where required by law, where it is necessary to administer the working relationship with You or where we have another legitimate interest in doing so.

Which third-party service providers process my personal information?

‘Third parties’ includes third-party service providers (including contractors and designated agents), local authorities, regulatory bodies and schools. The following third-party service providers process personal information about you for the following purposes:

  • Local Authorities – for funding and monitoring reasons (e.g. equal opportunities and uptake of funded hours)
  • Regulatory bodies – for ensuring compliance and the safety and welfare of the children
  • Schools – to provide a successful transition by ensuring information about the child’s progress and current level of development and interests are shared

In respect to Employees, will share personal data regarding your participation in any pension arrangement.

What about other third parties?

We may share Your personal information with other third parties, for example in the context of the possible sale or restructuring of the business. In this situation we will, so far as possible, share anonymised data with the other parties before the transaction completes. Once the transaction is completed, we will share Your personal data with the other parties if and to the extent required under the terms of the transaction.

We may also need to share Your personal information with a regulator or to otherwise comply with the law.


How long will you use my information for?

We will only retain Your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of your personal information are available in our retention policy which is available from the manager. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of Your personal data, the purposes for which we process Your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we may anonymise Your personal information so that it can no longer be associated with You, in which case we may use such information without further notice to You. Once you are no longer an Employee, or a Child benefiting from the Nursery’s services or a Parent, as is appropriate, we will retain and securely destroy your personal information in accordance with applicable laws and regulations.


Your duty to inform us of changes

It is important that the personal information we hold about You is accurate and current. Please keep us informed if Your personal information changes during your working relationship with us.

Your rights in connection with personal information

Under certain circumstances, by law You have the right to:

  • Request access to Your personal information (commonly known as a “data subject access request”). This enables You to receive a copy of the personal information we hold about You and to check that we are lawfully processing it.
  • Request correction of the personal information that we hold about You. This enables You to have any incomplete or inaccurate information we hold about You corrected.
  • Request erasure of your personal information. This enables Employees or Parents to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove Your personal information where You have exercised Your right to object to processing (see below).
  • Object to processing of Your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about Your particular situation which makes You want to object to processing on this ground. You also have the right to object where we are processing Your personal information for direct marketing purposes.
  • Request the restriction of processing of Your personal information. This enables Employees or Parents, as is appropriate, to ask us to suspend the processing of personal information about You for example if You want us to establish its accuracy or the reason for processing it.
  • Request the transfer of Your personal information to another party.

If You want to review, verify, correct or request erasure of Your personal information, object to the processing of Your personal data, or request that we transfer a copy of Your personal information to another party, please contact the manager in writing.

No fee usually required

You will not have to pay a fee to access Your personal information (or to exercise any of the other rights).

What we may need from You

We may need to request specific information from You to help us confirm your identity and ensure Your right to access the information (or to exercise any of Your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.



In the limited circumstances where You may have provided Your consent to the collection, processing and transfer of Your personal information for a specific purpose, You have the right to withdraw Your consent for that specific processing at any time. To withdraw Your consent, please contact the manager. Once we have received notification that You have withdrawn Your consent, we will no longer process Your information for the purpose or purposes You originally agreed to, unless we have another legitimate basis for doing so in law.


We reserve the right to update this privacy notice at any time, and we will provide You with a new privacy notice when we make any substantial updates. We may also notify You in other ways from time to time about the processing of your personal information.

If you have any questions about this privacy notice, please contact the nursery Principal or the Manager.

The learning materials, toys and equipment in the school provide opportunities for children, with adult help, to develop new skills and concepts in the course of their play and exploration. The equipment we provide:

1. Is appropriate for the ages and stages of the children.
2. Offers challenges to develop physical, social, personal and intellectual skills.
3. Features positive images of people, both male and female, from a range of
ethnic and cultural groups, with and without disabilities.
4. Includes a range of raw materials which can be used in a variety of ways
and encourages an open-ended approach to creativity and problem-solving.
5. Will enable children, with adult support, to develop individual potential and
move towards required learning outcomes.
6. Conforms to all relevant safety regulations and is sound and well made.

The garden is somewhere all children at The Beanstalk can extend their learning in a different way to inside.

The garden is a fantastic resource – and is used in all weathers, it can be used spontaneously and for an extended length of time.

All children and staff should have wellington boots and appropriate clothing for outdoor play at The Beanstalk.

Children must wear sun hats and sun cream in warm weather and staff will only re- apply sun cream to children who stay for packed lunch. These children have a permission slip signed by their parents.

Two members of staff set up the garden at the beginning of the morning – this is done on a rota system, so that all staff are part of the planning and resourcing of the garden. All staff evaluate the outdoor curriculum on a regular basis.

The staff doing the rota not only set the areas of the garden up, but also:
Check the garden for litter, broken glass, fences and other dangerous
Make sure the garden is unoccupied.
Check the weather conditions, to report to staff meeting at 8.45am,
so that we know whether children will need wellies or not, if we should go out earlier etc.

The staff setting up the garden will ensure that all lifting and carrying of play equipment is done safely, as heavier equipment will require two members of staff.

When the children come outside, they are head-counted on the steps and are reminded to walk to the garden (north side of the church).
The children are also reminded of the garden rule which are:
To walk on the paths and carry sticks with care.
To play without pushing or pulling each other’s clothes
To play on grass and avoid the beddings and railings
To climb the steps with care and avoid jumping from them

A head count is done before going back inside again. Any accidents that occur outside must be recorded in the accident book and parent informed at the end of the day.

All materials and equipment must be checked regularly and any broken equipment discarded or mended.

Whilst in the garden there will be a rota on a weekly basis where:

  • One member of staff will plan a focused activity and will play actively with the children
  • One member of staff will float and keep an eye on the gate
  • One member of staff will observe the children’s play

All staff and children will tidy away together


We have a large garden with space to run freely, but we also set up different learning areas within the garden, so that children can access distinct areas where something special to that area take place.

Hollow blocks, cardboard boxes, tyres, cones (hard hats and construction tools for role play opportunities) but also small scale construction such as Lego, Cars and Garage and other small world play

Water tray, buckets, tubes, funnels, basters and sponges (to pour, transfer and experiment) and access to the water tap
Painting with water (paint rollers and brushes), Washing cars, trikes, chairs and dolls

Sand box with spades, spoons, buckets, containers, sand wheel

To climb onto, hide inside, crawl through, pretend play/walk across, balance on one leg, jump off/swinging, experiencing risk

Art trolley with various art materials, easel and drying rack

Rug with cushions, books and cuddly toys – the tepee to hide inside (summer only)

Watering cans, plastic pots, soil, seeds and bulbs – camera and clipboard to record growth

Instruments in a box, but also hanging pots and pans to play with wooden and metal spoons etc.

To see the natural world, with logs, rocks, stones, tree stumps, twigs and weeds. Provide magnifying glasses and reference books.

WEATHER BOXES with resources and books with a rainy day or windy day theme for example.


  1. Introduction to Safeguarding Children Policy and Procedure
    It is the duty and responsibility of The Beanstalk and its staff to protect children from abuse. One way of doing this is by setting out policy and procedures. By doing so it will enable those who work with children to identify the signs and symptoms of abuse and also know how to report abuse if they suspect that is occurring. Our policy is read and used by all adults in the setting.
    Policy Statement
    We recognise that child abuse occurs in all cultures, all religions and all social classes. Due to the hours of care we provide, staff will often be the first people to become aware of the problem. They may also be the first person to whom children may confide about abuse. All staff are aware of their individual roles and understand the procedures issued by Local Safeguarding Children’s Board. This statement lays out the procedures that will be taken if we have any reasons to believe that a child in our care is subject to emotional, physical, sexual abuse or neglect.The Nursery has a duty to report any suspicions of abuse to Children’s Services (Contact and Assessment Services on 020 8753 5392), which has a duty to investigate such matters. We would also inform Ofsted and the Local Authority. The Nursery will follow the procedures set out in the Local Authority Child Protection Documents, and as such will seek their advice on all steps taken subsequently.The duty to safeguard children from significant harm is embodied in the Children Act 1989. The legislation came into effect in November 1991 and apples to all children living in the United Kingdom. The Children Act 1989 introduced the concept of “significant harm” as the threshold that justifies compulsory intervention in the family life in the best interest of children. Under the 1989 Children Act, local authorities have a duty to make enquires, or cause enquires to be made, where it has reasonable cause to suspect that a child is suffering, or is likely to suffer, significant harm. Where enquiries are being made, the “core assessment “ should concentrate on the harm that has occurred or is likely to occur to the child as a r result of child maltreatment, in order to inform future plans and the nature of service requires.Guidance issued by the Department of Health, Home Office and Department for Education and Employment entitled “Working Together to Safeguard Children,1999” sets out how all agencies should work together to promote children’s welfare and protection. Agencies involved in child protection work include Social Service, Education, and the Youth Service, Cultural and Leisure Services, Health Services, Day Care, the Police, Probation and voluntary and private sectors.Children who have suffered and /or likely to suffer abuse or significant harm are often considered to be “children in need”, as well as “children in need of protection”. Under the Children Act 1989, children in need are children whose health and development is likely to be impaired without the provision of appropriate services. Children with disabilities are children in need for example. So are children who are looked after by local authorities and children whose names have been place on the child protection register.
  2. Definition of Abuse or Neglect
    A person may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children and young people may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger.Children from all cultures are subject of abuse and neglect. It is important that professionals are sensitive to differing child rearing patterns that vary across different racial, ethnic and cultural groups. Professionals should be aware of the broader social factors that discriminate against black and minority ethnic people. These considerations should help to inform professional judgments about children’s needs and parents’ capacity to respond. Working in a multi-cultural, multi-ethnic society requires professionals and organisations to be committed to equality in meeting the needs of all children and families.
    Types of abuse and their signs and symptoms
    Working Together (DoH: 1999) identifies four kinds of child abuse:
    Physical abuse: is intentionally causing physical harm to a child. This can include the use of physical force, hitting, biting, burning, shaking, squeezing and kicking the child. It may also include giving a child poisons, alcohol and inappropriate drugs, and attempted drowning or suffocation. Because children often have minor accidents, and regularly have bruises and grazes, it is important to try to distinguish between accidental and non-accidental injuries. This is not easy to do, but if a child constantly appears to have physical injuries, these should be recorded. The difference between genuine accidents and deliberate injuries is often the location of the injuries and also the frequency with which they occur.
    Neglect: is the persistent failure to provide for the basic physical and psychological needs of child, likely to result in the serious impairment of the child’s health or development. It also includes a lack of adequate stimulation or supervision of the child, failure to protect a child from danger or to look after a child when under the influence of alcohol or drugs. It may involve a parent or carer failing to provide adequate food, heating, shelter and clothing. These kinds of abuse and neglect can exist in isolation, or together, in various combinations.
    Emotional abuse is where there is emotional harm to a child caused by verbal threats, criticism, ridicule, shouting or lack of love, affection and warmth. This is much more difficult to detect than physical abuse because there are no physical signs. However, a child who is constantly deprived of love and affection will often have difficulties making relationships with other adults and children, and therefore may well be bullied at school as well at home.
    Sexual abuse involves forcing or enticing a child or young person, to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape of buggery) of non-penetrative acts. It can include exposing children to pornography and unsuitable videos. A child is much more likely to be abuse by a family member or friends or someone he or she trust. Sexual abuse can cause life-long emotional damage to the child, leading to difficulties and mistrust in relationships, poor self-esteem and self-confidence and depressive illness. Often, children do not realise that what the adult is doing is wrong, but they may be aware that they have “special relationship” with the abuser. The effects of abuse may not manifest themselves until the child become an adolescent or even later.Signs and symptoms of Child abuse and NeglectPHYSICAL ABUSEVisible Signs:

    • Injuries to any part of the body
    • Children who find it painful to walk, sit down, move their jaws or are in some other kind of pain
    • Injuries which are not typical of the bumps and scrapes associated with children’s activities
    • The regular occurrence of unexplained injuries
    • The child who is frequently injured, where even apparently reasonable explanations are given

    Behavioural Signs:

    • Furtive, secretive behaviour
    • Uncharacteristic aggression or withdrawn behaviour
    • Compulsive eating or sudden loss of appetite
    • The child who suddenly becomes ill co-ordinated
    • The child who finds it difficult to stay awake
    • The child who is repeatedly absent

    What to listen for:

    • Listen for confused or conflicting explanations of how the injuries were sustained
    • Evaluate carefully what is said and preferably document it
    • Consider if the explanation is in keeping with the nature, age and site of injury

    What to consider:

    • What do you know about the family
    • Is there a history of known or suspected abuse
    • Has the family been under stress recently
    • Do you have any concerns about the family


    The recognition of emotional abuse is based on observations over time of the quality of relationships between parent/carer and the child

    Watch for the parent/carer behaviours:

    • Poor attachment relationship with the child
    • Unresponsive or neglectful behaviour towards child’s emotional or psychological needs
    • Persistent negative comments about the child
    • Inappropriate or inconsistent developmental expectations of the child
    • Parental problems that supersede the needs of the child
    • Dysfunctional family relationships including domestic violence

    Watch for child behaviours:

    • Emotional indicators such as low self-esteem, unhappiness, fear, distress, anxiety
    • Behavioural indicators such as attention seeking, opposing, withdrawn, insecure
    • Physical indicators such as failure to thrive/faltering growth, delay in achieving developmental, cognitive or educational milestones


    There may be no recognisable signs of sexual abuse but the following indicators maybe signs that a child is or has been sexually abused:

    Physical signs

    • Signs of blood or other discharge on the child’s underclothes
    • Awkwardness in walking or sitting down
    • Stomach pains
    • Regression into enuresis (involuntary urination)
    • Tiredness

    Behavioural signs:

    • Extreme variations in behaviour (e.g. anxiety, aggression or withdrawal)
    • Sexually provocative behaviour or knowledge that is incompatible with the child’s age and understanding
    • Drawings and/or written work which are sexually explicit (indirect disclosure)
    • Direct disclosure; It is important to recognise that children have neither the experience nor the understanding to be able to make up stories about sexual assault


    Indicators of neglect are recognisable in the child, in the parent/carer’s behaviour and within the home environment

    Physical signs:

    • Abnormal growth including failure to thrive
    • Underweight or obesity
    • Recurrent infection
    • Unkempt dirty appearance
    • Smelly
    • Inadequate/unwashed clothes
    • Hunger
    • Listlessness

    Behavioural signs:

    • Attachment disorders
    • Indiscriminate friendliness
    • Poor social relationships
    • Poor concentration
    • Developmental delays
    • Low self esteem

    Environmental signs:

    • Insufficient food, heating and ventilation in the home
    • Risk from animals in the household
    • Inappropriate sleeping arrangements and inadequate bedding
    • Dangerous or hazardous environment
  3. Understanding Safeguarding Children Policy and ProcedureThe Department of Health has produced a document entitled “Working together to Safeguard Children” which gives guidance to everyone working with children about how to protect them. Accordingly with the document, the School help protect them by following carefully the procedures of the settings:
    • Signing visitors in and out
    • Never letting a child go home with anyone other than the usual carer, unless
      a letter has been brought in or going home book has been signed.
    • Checking that employees and people working with children have no criminal convictions.

    According to the Government Guidance all those who come into contact with children and families in their everyday work, including practitioner who do not have a specific role in relation to child protection have a duty to safeguard and promote the welfare of children.

    In order to do this, all those who come into to our school are made familiar with and follow the school’s procedures and protocols for promoting and safeguarding the welfare of children, and know who to contact to express concerns about a child’s welfare.

    Where concerns are being raised about a child, the parents may be asked if they have noticed the physical signs or behaviour changes, because there might be a very simple explanation of the signs that you have noticed.

    When concerns are being discussed, it is important to remember that there are many other events happening in a child’s life which could be causing behaviour changes and regression. These will obviously need to be made known to staff.

    Confidentiality is extremely important in child protection, and it is important that nothing is discussed with anyone who is not directly involved.

    Barbara Ciwinska is our Safeguarding Lead

This policy guidance for The Beanstalk staff and should be read in conjunction with Child Protection/Safe Guarding Policy.

All members of staff are responsible for bringing matters of concern to the attention of senior management and/or relevant agencies.

Although this can be difficult this is particularly important where the welfare of children may be at risk.

You may be the first to recognise that something is wrong but may not feel able to express your concerns out of a feeling that this would be disloyal to colleagues or you may fear harassment or victimisation; these feelings, however natural, must never result in a child or young person continuing to be unnecessarily at risk. All children need to be safeguarded to protect their welfare.

Reasons for whistleblowing

• Each individual has a responsibility for raising concerns about unacceptable practice or behaviour
• To prevent the problem worsening or widening
• To protect or reduce risks to others
• To prevent becoming implicated yourself

What stops people from whistle blowing

• Starting a chain of events which spirals
• Disrupting the work or project
• Fear of getting it wrong
• Fear of repercussions or damaging careers • Fear of not being believed

What to do in case of a concern that a child may be abused?
Any concern about a welfare of a child is to be reported to the Principle and Designated Safeguarding Officer (Anneli Isherwood). In the absence of Safeguarding Officer, Deputy Manager (Anna …..) or Deputy Manager ( Barbara Ciwinska) needs to be informed.

The management team will then discuss the situation and depending on the circumstances the appropriate decision will be made whether the allegation or concern need to be passed on to the local Hammersmith and Fulham Children’s Services (Contact and Assessment Service on ) or be discussed with the parents/carers first.

The decision may be to:

a) Refer to Children’s Services Tel: 0208 753 6600
Fax: 0208 753 4209

Walk-in: Ground Floor, 145 King St, Hammersmith, W6 9XY Out of hours service: 020 8748 8588
Contact and assessment service
Tel: 020 8753 5514, 6952, 5536
Fax: 0208 753 4209 Address: 2nd floor, 145 King Street, Hammersmith,
W6 9XY
b) Phone the Police
c) Inform Ofsted
d) Decide to continue observation and monitor the situation e) Not to take any further action

What happens next?

• You should be given information on the nature and progress of any enquiries • Your line manager has a responsibility to protect you from harassment or victimisation
• No action will be taken against you if the concern proves to be unfounded and was raised in good faith
• Malicious allegations may be considered a disciplinary offence


There may be occasions when an employee has a personal difficulty, maybe a physical or mental problem, which they know to be impinging on their professional competence. Staff have a responsibility to discuss such a situation with their line manager so professional and personal support can be offered to the member of staff concerned. Confidentiality cannot be guaranteed where personal difficulties raise concerns about the welfare of safety of children.

Further advice and support

It is recognised that whistleblowing can be difficult and stressful. Advice and support is available from your manager, or you can seek advice from the designated person for child protection in your organisation.

Should a parent/carer picking up children from the nursery present themselves as being under the influence of alcohol or drugs the following procedures will be undertaken.

The practitioner will ask that someone stated in emergencies contact numbers comes with the parent/ carer to take responsibility of the child before a member of staff gives up his/her responsibility of the child.

Should this not happen, we have professional duty to withhold a child from a parent/ carer, if we feel that child’s safety might be compromised. We reserve the right to contact any relevant authorities that we may feel appropriate i.e. the police or social services.

If a teacher, volunteer or student has been alleged to have

a) Behaved in a way that has harmed a child, or may have harmed a child
b) Possible committed a criminal offence against or related to a child;
c) Behaved towards a child or children in a way that indicates s/he is unsuitable to work with children.

Any allegation should be reported straight away to the Principal, and if the Principal is the subject of the allegation or concern, reports must go direct to the Local Authority designated officer liaising with LSCB (Local Safeguarding Children’s Board).

There may be three strands to consider:-
1. A police investigation of a possible criminal offence
2. Enquiry and assessment of children’s social care about whether a child is in
need of protection or in need of services.
3. Consideration by the school of disciplinary action in respect of the individual.

The parents should be told of the incident as soon as possible. They must also be kept informed of the progress of the case.

The Principal must decide whether the member of staff should be suspended pending an enquiry. It is important to offer support to the individual during this time, maintaining confidentiality and to guard against any unwanted publicity.

The fact that a person resigns must not prevent an allegation being investigated. Report should possibly be made to DCFS with regard to List 99.
The Local Authority (LA) designate officer should be informed and consulted of the incident the same day. The Principal should not try to investigate the allegation at this stage. Only after consulting the LA officer, can the accused person be informed about the allegation. The accused must not be automatically suspended – only if the child is at risk of significant harm, or allegations needs investigating by the police, or are so serious that there might be grounds for dismissal. The power to suspend lies with the Principal of the school.

If an allegation is determined to be false, and the member of staff is returning to work, they might benefit from some support from a mentor, or to phase in their return.

Supervision is the accountable process which supports, assures and develops the knowledge, skills and values of an individual, group or team.
It is a statutory requirement to supervise our staff, volunteers and students at The Beanstalk. The purpose of supervision is to improve the quality of their work to achieve agreed objectives and outcomes.
The aims of supervision is to make all staff members feel supported in working towards a common goal, to have a framework to discuss on going issues and to develop staff competence. Supervision is linked to safer recruitment.

Recruitment >> Induction >> Supervision >> Appraisal.
Supervision should be on going, as well as linked to annual appraisals.

  • To identify what has gone well and not so well – praise and constructive criticism to highlight areas for improvement.
  • Setting measurable objectives/targets.
  • Identify learning and development opportunities.
  • Supervision takes many forms, such as ‘on the job’, ‘as and when’, or one to one supervision or peer coaching.
  • Focus on discussions about key children and their wellbeing as well as their families.

Timings: New staff – weekly for the first month, and thereafter every six weeks. After the first year – once a term.
Duration: 30 min minimum.
Agree an agenda that works for your setting. Review the last supervision notes. Recording of the supervision meeting. Next meeting scheduled.
How to be a good supervisor?
Personal and constructive feedback, not too controlling, directed and with purpose, personal improvement and improvement for the setting. Performance linked to Job Description. Collaboration within the team. Retention of staff.
Take time to both observe and listen.
Benefits of Feedback
To know how you perform and highlight areas for improvement, celebrating what has been done well – praise! Identify training opportunities. Gives confidence, self-esteem, understanding, improvement and change.

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At the Beanstalk we have two ipads that are used in either classroom for the sole purpose of updating and documenting children’s progress.

On occasion, students have needed to bring their own cameras in to document observations of children that they make but this is only done once they have received written permission from the parents.

Photos taken on the Beanstalk ipads are never shared with any other except when published on the Beanstalk website after permission has been given from the parents/carers. Any person- other than teachers, principal or students- caught taking photos of the children, will be asked to stop.

Teacher’s mobile phones must be stored securely in the cupboards and on silent.

Any video recording during occasions such as the Christmas Nativity or Sports Day is permitted as long as parents give written permission to do so.

Special Needs Policy Statement

We are committed to meeting all children’s individual needs, both those known prior to admission and those which may emerge as a child develops.
We will work with parents and other involved professionals to achieve the best possible outcome for each child.

This policy complies with the statutory requirement laid out in the SEND Code of Practice 0 – 25 Children and Families Act 2014 and has been written with reference to the Equality Act 2010.

Aims of our Policy for children with SPECIAL EDUCATION NEEDS

At The Beanstalk we welcome children with Special Education Needs as part of our community and we will ensure that all children have an equal opportunity to engage in the curriculum.
Admission arrangements for children with SEN are the same as for all children. Parents of a child with SEN can apply for a childcare place without any fear that the child will be discriminated against or be refused a place on the grounds of their needs.

This policy is closely associated to our Equal Opportunities Policy and they both form part of our Inclusion Policy.

Our system of observation and record-keeping, which operates in conjunction with parents, enables us to monitor children’s needs and progress on an individual basis.

Our key person system ensures that each teacher is especially responsible for, and close to, about eight children at a time in the morning group and four in the afternoon group, so each child receives plenty of adult time and attention.

We work in liaison with agencies outside the school, including therapists, health visitors, psychologists, social workers, paediatricians and other specialists, to meet the children’s specific needs.

Our staff attend training on special needs arranged by the local authority and other professional bodies.
We endeavour to have equipment, posters and books that depict SEN in a positive manner (see our Equal Opportunities policy).

Barbara Ciwinska is our Special Needs Co-ordinator (SENCO).

Definition of Special Education Needs

Children have special educational needs if they have a learning difficulty, which calls for special educational provision to be made for them.

We are committed to meeting all children’s individual needs, both those known prior to admission and those which may emerge as a child develops.
We will work with parents and other involved professionals to achieve the best possible outcome for each child.
Children have a learning difficulty if they:
a) have a significant greater difficulty in learning than the majority of children of the same age; or
b) Have a disability, which prevents or hinders them from making use of educational facilities of a kind generally provided for children of the same age in our nursery; or
c) Are under compulsory school age and fall into one of the categories above or would do so if special educational provision were not made for them.

The child may have learning difficulty in one or more of the following areas:

  • Cognition and learning;
  • Social, emotional and mental and mental health
  • Speech, Language and Communication;
  • Physical, Sensory and medical

Cognition and Learning
This includes children who demonstrate features of moderate, severe or profound learning difficulties or specific learning difficulties or specific learning difficulties such as dyslexia, dyscalculia, dysgraphia or dyspraxia.

Social, mental and Emotional Health.
This includes children who may be withdrawn or isolated, disruptive or disturbing, hyperactive or lack concentration.

Communication and Interaction
This includes children with speech and language delay, impairments or disorders, specific learning difficulties such as dyslexia, dyscalculia, dysgraphia and dyspraxia, hearing impairment, and those who demonstrate features within the autistic spectrum.

Sensory and/or Physical Needs
This includes children with sensory, multi-sensory and physical difficulties.

Behavioural difficulties do not necessarily mean that a child or young person has a SEN and should not automatically lead to a pupil being registered as having SEN.

When is a child disabled?
A child is disabled if they have a physical or mental disability that has a substantial, adverse and long-term effect on his or her ability to carry out normal day-to-day activities. Those disabilities include sensory impairments and hidden disabilities such as mental illness, learning difficulties, dyslexia, conditions such as diabetes or epilepsy, and those with severe disfigurements.
(SEND and Disability Act 2010)

At The Beanstalk we believe that children and adults flourish in an environment in which everyone knows what is expected of them and where children are free to develop their play and learning without fear of being hurt or hindered by anyone else. We aim to to work towards a situation in which children can develop their self-discipline and self-esteem in an atmosphere of mutual respect and encouragement.

In order to achieve this:-

1. Ground rules governing the conduct of the class and the behaviour of the children will be discussed and agreed within the school and explained to all newcomers, both children and adults. All directions and corrections will be given to children in a positive way, e.g. “Keep the sand in the sand tray”, not “Don’t drop the sand on the floor!”.
2. We will ensure that ground rules are applied consistently. We believe that the same reaction to the same situation each time gives children a feeling of security. It give them the power to predict the future and an ability to avoid unhappy situations.
3. We will provide a positive model for the children with regard to friendliness, care and courtesy.
4. We will praise and endorse desirable behaviour such as kindness and willingness to share. We look to ‘catch children being good’, rather than focus on unwanted behaviour. This is something we also encourage parents to do at home.
5. We will take positive steps to avoid a situation in which children receive adult attention only in return for undesirable behaviour.

When children behave in unacceptable ways:-

1. Physical punishment, such as smacking or shaking, will be neither used or threatened.
2. Children will never be sent out of the room by themselves, if they need ‘time-out’, they are accompanied by an adult to support them and talk through why they have been taken out.
3. Techniques intended to single out and humiliate individual children such as the ‘naughty chair’ will not be used.
4. Children who misbehave will be given one-to-one adult support in seeing what was wrong and working towards a better pattern of behaviour, for example, if a child is hurt by another child.
a) Stop the Play
b) Comfort the child that has been hurt
c) Listen to both parties in order to establish what has happened.
d) Talk through the situation with the children. Be on the child’s level and
ensure eye contact at all times. For children that find eye contact difficult
or threatening, this should not be forced.
e) Ensure they understand what is unacceptable about the behaviour.
f) Encourage them to say sorry with eye contact, if age and situation
g) Somechildrenmightnotbeabletotakeintoomuchinformationata
time, therefore use simple language, e.g. ‘stop’, ‘polite talking’
(Refer to Special Needs Policy for more information)
5. In cased of serious misbehaviour, such as racial or other abuse, the unacceptability of the behaviour and attitudes will be made clear immediately, but by means of explanations rather than personal blame.
6. Always reject the behaviour, not the child. Never label children as bad or naughty, either to them or to someone else.
7. Adults will not shout, or behave in a threatening way.
8. When talking to children about their behaviour, be close, calm and to their level.
9. Any inappropriate behaviour will be handled in a developmentally appropriate fashion, respecting the individual child’s level of understanding and maturity.
10.Recurring inappropriate behaviour will be tackled by whole school in partnership with the child’s parents, using objective observation records to establish an understanding of the cause.
a) Set limits: children need to be secure in knowing that you will not let either their behaviours or their feelings get out of control. You will neither let them hurt nor be hurt.
b) Key person will observe the child.
c) Share information with other teachers
d) Give praise as often as possible – notice behaviour you like and reward
e) Share with parents if the behaviour is reoccurring, or the behaviour is
unacceptable, e.g. a 4 year old biting another child.
f) Work together with parents to promote positive behaviour
g) Continueobservationandreviewwithstaffandparents
h) If behaviour continues, seek outside help.
i) Plan – do – review.
j) We are aware that some kinds of behaviour may arise from a child’s
special needs.
k) Make children sensitive to their own feelings and to other people’s. We will obtain feedback on how they are feeling and will get them to be aware that other people have feelings.

Designated person for behaviour is Emanuela Fontana

We believe that we adults act as a role model for children and therefore it is important to have positive interactions between adults in their surrounding environment.

In order to achieve this:
1. We must have mutual respect between
a. Teachers/teachers
b. Teachers/other professionals
c. Teachers/parents
d. Carers/carers

Regardless of background, gender, marital status, creed and race.
2. All parents/carers are informed of our policy at their child’s trial day and the policy book is available at the entrance for the parents/carers to consult at anytime.

3. All staff, volunteers and students are made aware of our policies and procedures and are consistent when putting these into practice.

4. All staff are informed of any changes of a child, i.e. moving house, medication, or if we see something that is out of character.

5. Adults support each other and if personal problems affect how we cope with our work, we try to share our difficulties, whilst still respecting confidentiality.

6. Any parents/carers/staff who have any concerns, please share them. It is easier to deal with a problem early on and if there is still a problem after a discussion with key person, team or principal, please refer to our complaints policy.

We recognise that the quality and variety of work which goes on in a school makes it an ideal place for students on placement from school and college childcare courses as well as those on Diploma teaching practice or tutor fieldworker courses.

Students are welcomed into The Beanstalk on the following conditions:-

1. The needs of the children are paramount. Students will not be admitted in numbers which hinder the essential work of the school.
2. Students must be confirmed by their tutor as being engaged in a bona fide childcare course which provides necessary background understanding of children’s development and learning.
3. Studentsrequiredtoconductchildstudiesmustobtainwritten permission from the parents of the child to be studied.
4. Any information gained by the students about children, families or other adults in the school must remain confidential.
5. Unless registered as a fit person with a clean CRB check, students will not have unrestricted access to children.

The following minimum standards of appearance and behaviour should be observed by all members of staff, students and volunteers at all times:-

  • Clothes should be clean and tidy. Jeans may be worn, but no rips and bare midriffs.
  • All staff should make every effort to be at school on time – Mondays 8am, Tuesday – Friday 8.15am. Preparation on the in/outdoor environment and a chance to discuss the days plans an have a chat are an integral part of the smooth running of any classroom and should not be missed. Staff should remain after each session until the classrooms, kitchen and toilets are clean and tidy, equipment checked to make sure all parts are found and to discuss any matters arising. This will usually be finished by 4.15 to 4.30pm.
  • If you are unable to come to school for any reason please contact Anneli Isherwood on 0208 723 2200 by 7.30am or at school by 8.15am.
  • If you are running late please try to call on the school no 0208 563 7508.
  • Making and receiving phone calls during school hours must be kept for emergencies only. Mobile phones should not be used in the classrooms or in the garden, and should be switched off until the end of the school day (See Mobile Phone & Cameras Policy)
  • Smoking is not permitted indoors or in the garden. If you are a smoker, please make sure that you do not come to school smelling of smoke.
  • At the beginning of each session, staff should be standing to meet and greet parents and children, and be ready to direct children towards settling with an activity. Please avoid long chats and be mindful of children who find it difficult to settle.
  • At the end of each session, all available staff should be on duty to ensure that the children are sitting on chairs until their names are called out. Try to check that they take all of their possessions home at this stage.
  • Supervising the children’s lunches form part of the day’s duties. It is an ideal time to chat informally with them and other members of staff on the lunch rota. Other teachers take their lunch in the other classroom.

Health & Safety Aspects to Keep in Mind

  • Always close and open doors extremely carefully to avoid injury to children, especially trapped fingers!
  • Keep outside doors closed and bolted once the children have arrived.
  • Ensure that you always bend knees when lifting, and always ask for help with heavier items.
  • Make sure large scissors and other unsafe items are kept out of reach of children.
  • Remind children of the ground rules, such as Walking in the classroom, and remember to act as a good role model at all times, ie no shouting.
  • Familiarise yourself with the fire procedure and fire exits/meeting point.
  • Keep garden tidy, and search for dangerous items/rubbish – also ensure gate is closed before children come outside.
  • Keep hedges trimmed and remind children that beddings/railings are out of bounds.
  • Observe good hygiene at all times, and remind children to do the same
  • Make sure heaters are adequately guarded and not too hot – do not dry anything on top of radiators.
  • Hot drinks should not be carried through classrooms, when children are present – cups must be placed out of children’s reach
  • Spills must be cleared up immediately to avoid accidents.

It is important for children to have access to ICT wherever and whenever possible as it is an essential skill in today’s society. Children need the opportunity to explore and experience with all types of technology. ICT in role play is a useful way in helping children to develop their understanding of information communication and technology in the real world e.g. playing with keyboards, telephones and cameras.

Children will learn for themselves whilst being taught the skills to enable them to build on what they know. By carefully planning our play areas to reflect the world in which we live, children will, through play, gain experience and an understanding of ICT.

At the Beanstalk we believe that it is important for children have the opportunity to explore the world of Information, Communication and Technology (ICT). This enables the children to understand and recognise the uses of everyday technology and other forms of communication such as interactive games, computers and toys.

It is important for children to have access to ICT wherever and whenever possible as it is an essential skill in today’s society. Children need the opportunity to explore and experience with all types of technology. ICT in role play is a useful way in helping children to develop their understanding of information communication and technology in the real world e.g. playing with keyboards, telephones and cameras.

Children will learn for themselves whilst being taught the skills to enable them to build on what they know. By carefully planning our play areas to reflect the world in which we live, children will, through play, gain experience and an understanding of ICT.

Education Providers in England and Wales have the responsibility to tackle bullying in all forms under the Education Act 2002. Bullying may include harassment, discrimination or victimisation on the grounds of age, religion or belief, gender, race, sexual orientation or disability. All of these are unlawful. They may also be criminal offences.

At The Beanstalk, we are committed to providing a caring, friendly and safe environment for all children, so they can learn and develop in a relaxed and happy atmosphere. We believe that relationships are based on mutual respect, trust, caring and consideration for others. Bullying of any kind is unacceptable at our school. In the unlikely event that bullying does occur, all children should be able to tell a teacher. At The Beanstalk we emphasise how we are all friends and that words or actions can hurt and make others sad.

What is Bullying?
Bullying is the use of aggression with the intention of hurting another person. Bullying can be:

  • Emotional
  • Physical
  • Racist
  • Sexual
  • Verbal

As a School, we have the responsibility to respond promptly to issues of bullying.

All staff, children and parents should have an understanding of what bullying is. All staff should know what the school policy is on bullying, and follow it when bullying is reported.

All children and parents should know what the school policy is on bullying, and what they should do if bullying arises.
We take bullying seriously and it is not tolerated.

How to deal with bullying as a parent?

  • Talk to child about what has happened
  • Arrange to speak to child’s key person.
  • Ask to see the Anti-Bullying Policy
  • If not satisfied, ask to speak to Principal.
  • If still not happy, contact local LEA.

If Staff and Parents act as Good Role Models there should be a way to show young children why it is wrong to bully others.
(Also see Behaviour Policy and Special Educational Needs Policy)

  • If the visitor or prospective parent is unknown to the setting we check their credentials and reason for visit before allowing them to enter the setting
  • We ask for at least one form of identification to verify who they are and, if appropriate, which organisation they work for (e.g. official identity badge, driving licence, bankcard which shows signature)
  • If we require further verification we will contact the main landline telephone number of their organisation and ask to be put through to the visitor’s manager
  • We ensure that the visitor or the prospective parent is supervised whilst we are carrying out these checks, and throughout their visit
  • The visitor or prospective parent is required to sign the book/log
  • If the visitor or prospective patent is known to the setting we check that they have a valid reason to enter. They are then required to complete the visitor’s book/log and will not be left unsupervised in the setting
  • Visitors to the church office are advised to ring the church office bell and wait for the secretary to see them and they will not be left unsupervised on the nursery premises
  • There is a small service in the church on Thursday morning between 9.00 and 9.30 am and a small number of parishioners enter and leave the church though the middle door. During that time we ensure that there is at least one member of staff who is constantly supervising children in that area.
All staff changing nappies will hold a full CRB/DBS.
No Student/Volunteers are permitted to change nappies
Children must never to left unattended on the changing mat
The nursery will provide wipes and nappy sacks when necessary.
Application of cream for nappy rash and any other noted conditions will be done with the written consent of the adult.
Staff will inform parents/carers of any noticeable rashes or irritations that have not already been documented.

Collect nappies and wipes and place at the end of the table behind child.
Put on disposable gloves and take out nappy sack
Place child on changing mat – where possible let child climb up with support.
Change nappy and clean child.
Place all used/soiled items on a nappy sack
Dress child and lift down from changing mat.
Wipe down mat and table with antiseptic cleaning wipes
Place all rubbish and gloves in nappy sack and tie up.
Spray room freshener if needed
Place nappy sack in outdoor bin and wash hands
Inform senior staff when changing supplies become low